Darley Dale Juniors FC Club Constitution

1. The Club

Darley Dale Junior Football Club, which is referred to as the CLUB, is a non-profit making organisation with the purpose of providing (either directly or in partnership), male and females (junior) with the facility to play association football on a competitive and non-competitive basis as permitted by the Football Association. In the event of the Club ceasing to exist, all its assets will be distributed to other junior clubs and or local children's charities as determined by the management committee.

2. Membership

There are 5 classes of member:

• Honorary Life Members (non voting).
• A person who is a member of the Management Committee, Team Officials and Post holders. Such persons have full voting rights.
• Playing member (non voting member).
• Parent/guardian of any playing member under the age of 18 (non voting member).
• A person who is considered to be an asset to the Club and is elected as an associate member (non voting member).

This document (the Club rules) forms a binding agreement between each member of the Club.
All members shall:

• Conduct themselves in a manner that will not bring discredit to the Club.
• Comply with the rules of the league to which the Club is affiliated.

3. Affiliation

The Club shall have the status of an affiliated member Club of the Football Association by virtue of its affiliation/membership of the Football Association. The rules and regulations of the Football Association Limited and the parent County and any league or competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club rules.

4. Club Management

The Club shall have a Management Committee which comprises:

• Chairman
• Club Secretary
• Club Treasurer
• Welfare officer

The Management Committee is responsible for:

• The policies and management of the Club. As such the management committee has the power to amend the club Constitution and Rules.
• Annual appointment of Team officials

The Management Committee is supported by appointed persons

• Committee Members

The decision of the management committee in respect of the Clubs operation is final.
The management committee may, in the event of not being able to fill the above posts, recruit a suitable person(s) from outside of the club and or additionally appoint an Operations Manager. Other persons may be co-opted as is deemed necessary.
Where appropriate, an honorarium and or expenses may be offered to management committee members
Any club member may attend any management committee meeting in the capacity of an observer.
The management committee shall be subject to annual election.
A person (except the club Treasurer, who shall remain independent) may hold more than one post, provided there is no conflict of interest,
The management committee shall meet at least once a month and minutes of the meeting shall be recorded. Minutes shall be available to all voting members.

5. Annual General Meeting

An Annual General meeting shall be held for:

• Election of management committee members
• Presentation of the Club accounts
• The Chairman's report
• Voting on propositions (which must be submitted, in writing, to the Club secretary, at least 14 days prior to the meeting)

All members may attend the Annual General Meeting, with only voting members entitled to take part in the election of officials and acceptance of accounts.
Any person, not already in the elected position but wishing to stand for one of the elected positions, shall only be allowed to do so, if a written nomination is received by the club secretary at least 14 days prior to the annual general meeting. Persons already in an elected position and wishing to continue, do not have to submit a nomination

6. Policies and Procedures

The Club shall carry insurance as advised by the Clubs solicitors and or the Football Association.
The Club shall have:

• A Child Welfare policy
• A Health and Safety policy
• Anti-Discrimination policy
• Equal Opportunities policy
• A Complaints procedure
• Codes of Practice for:
  Team Officials
  Parents and Spectators
  Players
  

7. Players

Players shall:

• Pay fees as authorised by the Club.
• Pay any fines imposed by the league along with any associated expenses incurred by the Club.
• Not be considered for selection if they are in breach of Club rules or the Players Code of Conduct.

Where a player requests to play for another team within the Club, then if both the respective team officials agree, then the transfer can proceed. Should the team officials fail to agree, then the matter shall be decided by the management committee.
No player shall be registered to play for more than one team within the club at the same point in time.
Any member(s) of the Club, who considers a player to be unworthy of representing the Club, shall bring this to the attention of the management committee, in writing. The management committee will decide upon the appropriate course of action after due consideration with all parties. Any player dismissed as a Club member shall only be reinstated with the approval of the management committee.
Poaching of players within the Club is not permitted

8. Team Officials

Team officials shall:

• Be appointed by the management committee only after interview and appropriate checks have been conducted.
• Upon appointment be responsible to the Club Secretary
• Attend meetings and events, where reasonably practical
• Be solely responsible for team selection
• Make the players welfare their priority
• Ensure all fixtures/training sessions are supervised by them or a suitably qualified Club official.
• Be responsible for kit and equipment provided by the Club
• Make requests for kit and or equipment via the Commitee
• Make requests for other costs via the management committee
• In an emergency, spend up to £25 per season without approval
• Inform, in writing, the Club secretary of any player leaving or wishing to join the Club
• In the event of any person sustaining an injury requiring outside medical treatment, while under the jurisdiction of the Club, then the team officials shall inform the Club secretary, in writing, giving details of the injury, to who and under what circumstances along with any other relevant information.
• Ensure that all monies due are deposited with the club treasurer on a monthly basis.

All teams shall have, as a minimum, two appointed officials.
In the event that a manager considers that a player should no longer remain a member of their squad or where a manager does not wish to re-sign an existing player, then the manager shall first bring the matter to the club management committee. The club management committee will consider the issue and make the final decision. Managers are not authorised to dismiss any player at any time without the authority of the management committee.
Team managers shall not send any correspondence to any party without the approval of the management committee where the content may bring the club into disrepute.

9. Events and Tournaments

The club policy is to encourage teams to participate in football related events and tournaments but in a managed way, so reducing risks to the club, club members and members of the public.

10. Sponsorship

Where an individual or an organisation wishes to make any form of sponsorship to the club, then the person(s) who on behalf of the club makes any sponsorship arrangements, shall inform the sponsor that any item sponsored, automatically becomes the property of the club (not a team) and the club shall decide upon its use. Where a sponsor wishes to include conditions to their sponsorship, these shall be agreed by the management committee before any sponsorship or conditions are accepted

11. General Meetings

General Meetings shall be held weekly (normally Monday 8pm), for which minutes shall be produced. All members may attend with the main objective being as a means of communication between the club and its teams and visa versa.

12. Miscellaneous Expenditure

Any management committee member, team official or appointed person may spend, in an emergency, up to £25 per season, without prior approval. All other expenditure shall be authorised by the management committee

13. Attendance at General Meetings and the Annual General Meeting

To aid good communication, each team must be represented, ideally by at least one team manager, or by another person (e.g. a parent) who is able to communicate any team issues to the club and any club issues to the team, at each General and Annual General Meetings.
No person may represent a team other than the one they are directly associated with.
The club minute secretary shall record team attendance at meetings, each season, and these shall be recorded in the minutes.
The attendance by a representative of each team at the Annual General Meeting is mandatory

Club Chairman
Terms of Reference

• To chair all meetings
• Responsible for the ongoing viability of the club
• Facilitator, ensure objectives are set and completed

Club Secretary
Terms of Reference

• Responsible for:
  Administration
  Club records and data bases
  Representing the club at league meetings
  Club and Player Insurance

Club Treasurer
Terms of Reference

• Advising as to fees and other expenditure
• The depositing of all club funds in accounts, which are held in the name of the club
• Preparation and presenting of the clubs accounts at the Annual General Meeting
• Exercising due diligence to protect the club assets and complying with relevant financial legislation.

Web-site Manager (webmaster)
Terms of Reference

1. Responsible for

• Design, development and management of the web-site
• Ensuring no material, which may bring the Club into disrepute or be of an illegal nature shall be associated with the web site.
• Ensuring no confidential information is made available upon the Club web-site
• Using the web-site to promote the Club

2. The web site is the property of the Club and in the event of a dispute; the decision of the management committee is final

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